Carefully read the following:
Manager Networks is an organisation that provides networking events for business people across Australia. The company runs regular networking events but has now decided to start an annual conference event focussing on an area of business considered to be of key importance. It is hoped that the conference will provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.
It should also promote Management Networks in order to extend its membership and to facilitate greater participation in networking and professional development events ran by the organisation. The focus is also to establish the organisation as a think tank for the sector.
As the Administration Manager for Manager Networks, you have been assigned the role of Project Manager for the conference. You are responsible for the ongoing development of the conference in cooperation with several other staff members, who will use their expertise in different areas to support your project management as described below. A conference steering committee has also been established which includes the CEO and two Board members. The role of the steering committee is to provide overall direction to the project.
Donna Chisholm, who is the co-ordinator of the Manager Networks’ trainers, will help with contacting and lining up the speakers.
Dan Streep, the Administration Assistant has had experience with the ground level work required for a conference, and he will help to determine and prepare the venue.
Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.
The conference will be conducted 04 October 2018. It will be a one-day event, from 9 am to 4 pm.
The conference style will be formal, with a balance of conference elements to ensure that outcomes are achieved.
Participant target group is managers in all industries. This group will be targeted by email using the Manager Networks database and publicised through social media such as LinkedIn.
Conference facilities require a centrally located venue that has a conference room that can accommodate up to 150 people. It is expected that this cost for the venue will be between $25,000 – $30,000.
Invited speakers will want to be accommodated near by, so there will need to be an appropriate hotel in the vicinity.
The venue will also need to be able to provide on site catering for the meeting attendees.
Budget: projected attendee numbers is 150 people, and the suggested conference price for participants is $500 plus GST to achieve the project budget. Speakers are to receive $400 each for their participation.
Complete the following activities:
Develop a draft Project Communication Management Plan
You are required to develop a draft Project Communication Management Plan that will support the achievement of the project objectives.
Review the following to identify and analyse the information requirements of the project:
Case study information
Project Management Policy and Procedures
Project Management Plan Excerpt. The Project Management Plan is still being finalised, but you have been sent the section pertaining to project information and communication in this document.
Search the internet for ideas from Project Communication Management Plans created for similar scenarios.
Your plan should include the communication responsibilities for:
The project steering committee
The Project Manager
The Project Team
Use the Project Communication Management Plan Template to guide your work. Print off a copy to take to the Project team meeting for discussion.
Write a communication management report
Assume that you have decided to use the cloud-based system Slack, which allows team communication and collaboration on projects.
Go to this web site and learn how to use this software
https://slack.com/hc/en-us
Review the information at the web site above and write a short report to present at the team meeting. Your report should explain the use of the system and its key features and how it will be used during the conference project. Your Communication Management
Report should include, as a minimum:
What is Slack?
The Slack workspace and its use for the conference project
Working in Slack (including how members are invited to the workspace)
Introduction
After some consideration about the various communication systems available it has been decided that the project communication will along the lines of using the SLACK system from SLACK technologies.
Description:
How SLACK work . design to function s:
Team Invitation: how it is done
Conclusion It is believed that among the competing software available that the SLACK system would be the fit for our project from the evaluation that carried out.
Send an email to the Project Team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachments and propose a team meeting to discuss the draft Project Communication Management Plan and the proposed project information system Slack.
Inform the team that the meeting date and time will be sent in a later email.
Attach your draft project communication management plan and your communication management report to the email.
Meet with the project team.
The meeting’s objective is to review the draft Project Communication Management Plan.
Take notes at the meeting, as you will be required in the next activity to revise your Plan to include the input from the other team members.
Begin the meeting by summarising the information in your Project Communication Management Plan. Encourage discussion, and ask for feedback on, the communication methods and frequency identified in your plan.
Then explain the Slack project information management system that you intend to use for the project. Advise your team that following the meeting, you will be setting up the Slack workspace for the conference project and inviting them to participate.
Close the meeting with a summary of the meeting attendees’ feedback and thank them for their participation.
During the meeting, you will be required to demonstrate effective communication skills including:
Speaking clearly and concisely
Using non-verbal communication to assist with understanding
Asking questions to identify required information
Responding to questions as required
Using active listening techniques to confirm understanding
Minutes of the meeting Here … What you discussed in the meeting
Review your Project Communication Management Plan
Include the input from the other project team members provided at the meeting to revise the plan, establishing baselines for each item.
Your notes from the meeting should inform this work.
Save this document as Revised Project Communication Management Plan.
Project Communication Management Plan Final
Establish the project information management system
Following the instructions within Slack, set up the workspace for the conference project including an appropriate title for the project e.g. Leadership Conference Project.
Invite your assessor to become a team member.
Your assessor will then be able to confirm that you have established a project information management system and will also be able to see how this system is maintained throughout the project as per the following Assessment Task.
Send an email to all project team members (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should refer to the recent meeting, then introduce and summarise the contents of the attachments.
It should seek their final approval of the Plan and advise them that they will soon be invited to the Slack Workspace.
Attach your Revised Project Communication Management Plan to the email.
Last Completed Projects
| topic title | academic level | Writer | delivered |
|---|
